Evolved360 Strategy
Know What Your IT
Is Actually Costing You.
Stop Spending on Tools You Don't Use. Start Investing in Ones That Move the Business.
Most businesses have IT spend that grew without a plan — tools that auto-renewed, subscriptions that expanded, and nobody accountable for whether any of it was worth it. We build IT budgets that are honest, defensible, and aligned to where your business is going.
Your Technology Finance Partner
Most businesses find $10,000–$40,000 in savings within the first 90 days.
The savings aren't from cutting things that matter — they're from tools nobody knew were renewing, licenses that expanded beyond actual headcount, and software with overlapping functions that nobody ever consolidated. An IT budget audit typically surfaces more savings than the engagement costs, before we even get to the planning work.
$10–40K
Typical first-year savings
90 days
Time to first results
15–30%
Average IT cost reduction
20+
Years financial IT experience
What Changes
Know what your technology is costing you — and what it's actually returning.
A Budget You Can Defend
Every line item has a rationale. Easy to present to your board, your bank, or your leadership team — no guessing at what things cost or why.
No More Surprise Renewals
Every contract, subscription, and license is tracked with renewal dates, costs, and usage data. Nothing auto-renews without a decision being made.
Spending Tied to Business Goals
IT investments are ranked by business impact, not by who complained loudest or which vendor called most recently.
ROI You Can Actually Measure
For major investments — new systems, migrations, replacements — we model the expected return so you know what you're buying before you buy it.
What We Cover
Everything in your IT budget, reviewed and rationalized.
IT Spend Audit
A complete inventory of every tool, license, subscription, and service you're paying for — with usage data, contract terms, and renewal dates. Most clients find they've forgotten about at least three tools during this step.
Budget Development
Annual IT budget built from the ground up — capital and operating expenses, broken down by category with clear justification for each line. Formatted for board or leadership presentation.
ROI Modelling
For any significant IT investment — a new system, a platform migration, a security tool — we model the expected return, payback period, and risk-adjusted value before you commit.
Software Licensing Optimization
Review of all software licenses against actual usage. Microsoft 365, security tools, cloud platforms, and any other per-seat software — we find and close the gap between what you're paying for and what you need.
Infrastructure Cost Planning
Forward planning for hardware refresh cycles, cloud spend growth, and network infrastructure — so these costs don't surprise the budget when equipment ages out.
Vendor Contract Negotiation
Armed with usage data and market benchmarks, we renegotiate renewals with your existing vendors. Most clients recover meaningful savings in the first contract cycle.
The typical IT spend audit finds more savings than the engagement costs — before we even get to the planning work.
Book Free Budget ReviewFull Technology Coverage
IT budgets connect to every layer of your environment.
Budget planning without operational context misses half the picture. We tie your financial plan to the team that runs your infrastructure day to day.
What Changes
What your business looks like when IT spending is actually under control.
Client result
“Within 60 days they'd identified four tools we weren't using, two licences we'd outgrown the pricing tier for, and one platform we were paying for twice. We freed up over $2,800 a month — and that was before we even looked at the renewals coming up in Q3.”
Operations Director · Manufacturing Company · ETG client since 2022
The Case for IT Budget Planning
Why most IT budgets are wrong — and what an honest one looks like.
Most IT budgets are built by taking last year's number and adding something for inflation. Nobody goes back to ask whether the tools that made sense three years ago still make sense today, or whether the business has grown into territory that its current IT infrastructure doesn't actually support. The result is a budget that's defensible on paper — because it's similar to last year — but that doesn't reflect what the business actually needs or what it's actually getting.
A proper IT budget audit starts from the ground up: every tool, every subscription, every service, every contract — listed with actual usage data and real costs. Most businesses discover three categories of waste quickly: software that nobody uses but that auto-renewed because nobody was watching, licences sized for a headcount the business no longer has, and redundant tools bought by different departments that do the same thing. These aren't exotic findings — they're what happens when no one is accountable for the full picture.
The forward-looking work is about making sure the budget supports the next 12–18 months of business activity. Hardware refresh cycles need to be planned before equipment ages out and fails. Cloud spend grows in ways that are easy to underestimate without a clear projection. Security investments need to be adequate — not aspirational — and sized to the actual risk profile of the business. A well-built IT budget is a business planning tool, not just an accounting exercise.
“The conversations that move the needle aren't about software — they're about what the business is trying to do in the next 18 months and whether the technology budget supports that. Most of the time, it doesn't. Not because the tools are bad, but because nobody asked that question when the tools were bought.”
Kevin Nishimura, CTO — Evolved Technology Group · SOC 2 Type 2 Certified · 20+ Years IT Leadership
Common Questions
Frequently asked questions.
Ready to know what your IT is actually costing — and delivering?
Book a free budget review. We'll take a first look at your current IT spend and show you where the obvious savings are — with no obligation.